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General Campus Grant Funding

Travel to Scholarly Meetings

The General Campus Research Grant Committee is currently soliciting applications for travel to scholarly meetings. Applications may be submitted any time and will be reviewed periodically throughout the year, funds permitting. Funds will not be awarded retroactively.

Applications may be submitted anytime but must be received prior to the conference date.

Application Process

Applications are created and submitted electronically through eGrants. Information about eGrants is available at /online-tools/interactive-utilities/egrants/.

  • A copy of the acceptance of the paper on the program or a copy of the program must accompany the request. 
  • If partial support is available from other sources, this information must be provided upon submission of the application .
  • Incomplete or undocumented applications will be returned.


Eligibility Information

Awards for economy airfare tickets for travel to national and international conferences or symposia are made to Academic Senate faculty members who are presenting papers on their research or who are organizing and presiding over one or more sessions in the meeting.  For workshops and other ad hoc meetings of prominent members of the academic community that are not sponsored by a continuing Professional Society, the applicant should provide a short explanation of the scholarly goals of the meeting.

Awards may be made for the purpose of presenting works of art or creative expression at important public events, e.g., festivals, but only for the initial presentation thereof.

Preference will be given to presentation of papers/works of art in well-established conferences, symposia, or festivals with fairly substantial attendance (e.g. those sponsored by professional societies/associations).

Only the Academic Senate member who is the presenting author or session organizer/presider may apply for a travel award.


Only one trip per fiscal year (July 1-June 30) for any Senate member will be awarded. There is no limit to the number of travel awards faculty may receive over a period of years. Quotation from travel agency, airline, or internet is required.

Eligible covered items for all faculty: the award may cover a standard economy airfare ticket, registration fee, hotel, and/or ground transportation (please note that meals are not an eligible expense on travel grants). Membership/society/professional dues are not allowed on travel grants. Air travel should be booked at a reasonable time in advance of travel to help reduce costs; expenses beyond those of a reasonable advance-purchase airfare will not be covered. Costs of upgrades (including, for example, costs for upgrades such as extra legroom or amenities, premium economy, etc.) beyond the eligible covered items described above must be paid by the traveler or from other sources. No payment will be approved towards a first or business class ticket. Applications must include documentation supporting the expenses for which an award is requested (e.g., airfare quotation; hotel reservations; conference registration information and/or receipts; ticketing, reservation, or fare information for train, car rental, or other ground transportation). 

Award Amounts

Domestic: For travel in FY24, awards for domestic travel are limited to $700. Travel to Mexico and Canada are awarded under domestic travel limits.

Foreign: For travel in FY24, awards for foreign travel are limited to $1000. These funds are not restricted to the use of U.S. carriers. 

Use of Funds

  1. Cost of side trips unrelated to the conference funded will be deducted.
  2. Canceled trips must be reported promptly to allow for redistribution of funds.