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COVID-19 Updates

Academic Senate Guidance on Temporary Educational Policy Changes

Academic Senate Educational Policy Updates and Guidelines 

The information on this page is a resource for faculty, instructors, and academic units on the status of Senate policies and Senate communications during changes in campus operating status in response to the COVID-19 pandemic. Please contact the Academic Senate Office (academicsenateoffice@ucsd.edu) with questions about Senate policies.


Remote Delivery of Courses

  • The first four weeks of Winter 2022 will be held remotely, with a target return date of January 31, 2022 as the start of in-person instruction. 
  • The Senate authorized the use of remote instruction for all of Winter 2022. A limited-term exception to the Policy on Distance Education Courses was granted to allow for remote instruction without Senate approval of an "R" course, as needed. This means that all instructors will have the flexibility to continue teaching in a mixed in-person/remote modality or in a remote modality for the remainder of the Winter 2022 quarter. 
  • The Senate authorized the use of remote instruction for Spring 2022 courses with an approved course modality change. A limited-term exception to the Policy on Distance Education Courses was granted for Spring 2022. The University is planning for primarily in-person instruction. The exception is in place to allow courses that are approved for a course modality change from the Associate Vice Chancellor for Educational Innovation and the Undergraduate or Graduate Council to be offered remotely without an R-course designation. 
  • The Senate authorized the use of remote instruction for Fall 2021. A limited-term exception to the Policy on Distance Education Courses was granted for Fall 2021. The University is planning for primarily in-person instruction. The exception is in place to allow for remote instruction without Senate approval of an "R" course, as needed.


Enrollment Deadlines (Adds/Drops/Withdrawals and Changing Grading Option/Units)

  • Status for Academic Year 2021-2022:
    • Deadline to Change Grading Option: Standard deadline applies (end of fourth week)
    • Deadline to drop or withdraw with a W grade: Standard deadlines apply (end of sixth week for undergraduates; end of ninth week for graduate students)
    • Deadline to drop or withdraw without a W grade: Standard deadline applies (end of fourth week)
    • Deadline to Add Courses: Standard deadline applies (end of second week)

The 2021-2022 Enrollment & Registration Calendar provides the exact date for all registration and enrollment deadlines for each quarter. 


25% Limit on Pass/Not Pass (P/NP) Grades

  • Status for Academic Year 2021-2022: Courses are included in the 25% limit on Pass/Not Pass course units.


Grade Requirements for Majors, Minors, and Degrees

  • Decisions about letter grade requirements for majors, minors, and degrees are at the discretion of departments and programs.


Letter Grade Only Courses

  • Status for Academic Year 2021-2022: Undergraduate and graduate courses approved with the grading option of "Letter Grade Only" will be offered for a letter grade, unless a department or college requests an exception from the Undergraduate Council (for undergraduate courses) or Graduate Council (for graduate courses).


Final Exams

  • Status for Academic Year 2021-2022: Final exams are required in all undergraduate courses, unless the Undergraduate Council (UGC) approved an alternative on the course approval form.


Graduate Examinations

  • Status for Academic Year 2021-2022: A limited-term exception to the general rules for conducting master's thesis defenses and doctoral qualifying exams and defenses allows any and/or all members of a master's or doctoral committee or the student being examined to be telepresent (participating by live video teleconference).  


Graduate Admissions Requirements

  • Status for Academic Year 2021-2022: GRE waivers approved by exception. The Graduate Council approved temporary exceptions to departments and programs requesting to waive the GRE requirement for the Fall 2021 and Fall 2022 admissions cycle.