|
|
|
|
||
 |
 |
 |
 |
 |
 |
BYLAWS FOR THE SAN DIEGO DIVISION | |||||
PART II. COMMITTEES | |||||
Chapter 3. Standing Committees of the Division | |||||
| 170. | Academic Freedom | ||||
| (A) | This committee shall consist of three ordinary members of the Division. It shall also have one undergraduate student representative and one graduate student representative, who shall not have the right to vote. One member shall serve on the University Committee on Academic Freedom [see Bylaw 185(C)(8) and SBL 130][Am 5/24/77, Rt 6/8/77, Am 2/24/04] | ||||
| (B) | This committee shall study and, at its discretion, report to the Division any conditions within or without the University which, in the judgment of the committee, may affect the academic freedom of the members of the University, with particular reference to the acceptance of positions and resignations from positions in the University, and to the reputation of the University and of individual members of the Division. | ||||
| (C) | The committee shall represent the Division in review of publications dealing with campus regulations, and report the results of its review to the Division. | ||||
 Back to Bylaws Table of Contents | |||||
| 172. | Academic Personnel [Am 5/24/77, Am 2/24/04] | ||||
| (A) | This committee shall consist of at least ten, but no more than twelve, ordinary members of the Division holding tenure rank, except that no officer of the Administration shall be eligible to serve. The members shall not include the President of the University, the Chancellor at San Diego, the University Librarian, the Registrar, any Vice Chancellor, any Dean, Associate Dean or Assistant Dean, any Provost, any Director, nor any Department Chair, nor any emeritus faculty member. One member shall serve on the University Committee on Academic Personnel [see Bylaw 185(C)(8) and SBL 135] [Am 10/24/72; Am 3/24/81; Am 4/22/86; Am 5/23/95; Am2/24/04] | ||||
| (B) | Duties [Am 10/25/77] | ||||
| (1) | This committee is authorized to represent the Division in making recommendations to the Chancellor concerning appointments, promotions and related matters. | ||||
| (2) | This committee confers with and advises the Chancellor and other agencies on general policy relating to academic personnel. | ||||
| (3) | This committee, in its annual report to the Division, shall state the extent to which its recommendations on all these matters have been accepted by the University administration. This statement shall be sufficiently detailed to inform the Division of the effectiveness of the committee as a liaison between the Division and the administration. | ||||
| Back to Bylaws Table of Contents | |||||
| 175. | Admissions | ||||
| (A) | This committee shall consist of nine ordinary members of the Division, including ex officio a College Provost, who shall be selected by the Council of Provosts, and the Assistant Vice Chancellor Enrollment Management/Registrar at San Diego, ex officio. It shall also have one undergraduate student representative, who shall not have the right to vote. The Director of Admissions and Outreach and the Director of Student Research and Information may serve as consultants to the committee without vote, at the request of the committee. One member of this committee, excluding the College Provost and the Assistant Vice Chancellor Enrollment Management/Registrar, shall be the San Diego member of the Senate Board of Admissions and Relations with School (BOARS). The BOARS member shall normally serve in that capacity for a minimum of three years, not to exceed four years, after having served at least one year on the Divisional Committee, and shall remain a member of the Divisional Committee throughout the term of service as a member of BOARS. [See Bylaw 185(C)(8) and SBL 145] [Am 5/24/77; Rt 6/8/77; Am 11/21/89; Am 5/22/90; Am 4/25/95; Am 2/23/99; Am 2/22/00; Am 2/24/04] | ||||
| (B) | This committee shall consider and report on matters involving undergraduate admissions at San Diego. | ||||
| Back to Bylaws Table of Contents | |||||
| 177. | Diversity and Equity [En 2/28/78; Am 10/26/99; Am 10/28/08] | ||||
| (A) | This committee consists of seven ordinary members of the Division. The Director of the Office of Academic Diversity and Equal Opportunity shall serve as a consultant to the committee. It shall also have one undergraduate student representative and one graduate student representative, who shall not have the right to vote. One member shall serve on the University Committee on Equity Diversity. [see Bylaw 185(C)(8) and SBL 140] [Am 4/23/91; Am 5/23/95; Am 10/26/99; Am 2/24/04; Am 10/28/08] | ||||
| With the concurrence of the Chancellor, the Chair of this committee shall serve as an ex officio member of the Diversity Council. With the concurrence of the Vice Chancellor for Student Affairs, one member of this committee shall serve as a member of the Student Affirmative Action Committee. [En 5/23/95; Am 10/26/99] | |||||
| (B) | This committee shall have the following duties: | ||||
| (1) | Confers with the administration on general policies bearing on diversity and equity for academic personnel and academic programs. [Am 10/28/08] | ||||
| (2) | Undertakes studies of general practices and policies of diversity and equity and makes recommendations to appropriate Senate and adminis¬trative bodies. [Am 10/28/08]. | ||||
| (3) | Reviews information on diversity and equity provided by campus and systemwide administrations and advises the Division and the adminis¬tration accordingly. [This information consists of data and analyses for women and ethnic minorities concerning utilization, salaries, advancement, and separation.] [Am 10/28/08] | ||||
| (4) | Investigates measures to expand the role of the Division in making University education available to disadvantaged young people in the community. | ||||
| (5) | Assists and advises the campus community, including the administration and academic units, in conducting student diversity and equity programs. [Am 10/24/08] | ||||
| (6) | Reports annually to the Division and the University Committee on Affirmative Action and Diversity on policies, practices, and the committee's actions and recommendations. | ||||
| Back to Bylaws Table of Contents | |||||
| 180. | Budget and Interdepartmental Relations [Replaced by Committee on Academic Personnel -- See Bylaw 172.] | ||||
| 185. | Committee on Committees | ||||
| (A) | The Committee on Committees of the Division shall consist of twelve ordinary members of the Division to be elected by the Division as hereinafter provided. The members shall be chosen from other than the President of the University, the Chancellor at San Diego, the University Librarian, and Registrar, any Vice Chancellor, Associate Chancellor, or Associate Vice Chancellor, any Dean, Associate Dean or Assistant Dean, or any Provost. The committee members shall take office on September 1 following the report of their election to the Division. Prior to the beginning of the Fall Quarter of each year, the Senate Council shall appoint the Chair and Vice Chair of the committee from among the members. [Am 5/22/84; Am 10/27/92; Am 5/25/93; Am 4/25/00, Eff 9/1/01; Am 10/29/02, Eff 9/1/03] | ||||
| The members of the Committee on Committees shall be apportioned by disciplinary areas as follows: two members from any of the science departments; one member from any of the engineering departments; two members from any of the social science departments; one member from any of the humanities departments; one member from any of the fine arts departments; one member from the Faculty of SIO; three members from any of the health sciences departments. There will be one member-at-large. Health sciences members eligible for election to Committee on Committees shall come from departments not already represented on Committee on Committees. All members of the committee shall serve three-year, staggered terms. The Senate Council shall ensure that, as vacancies by disciplinary area occur, at least two nominees for each vacancy appear on the ballot. [En 5/22/84; Am 2/27/90, Rt 3/14/90; Am 5/23/95; Am 4/25/00, Eff 9/1/00; Am 10/29/02, Eff 9/1/03] | |||||
| (B) | The manner of election of the members of the Committee on Committees of the Division shall be as follows: | ||||
| (1) | In the spring quarter of each year four members shall be elected to serve for three calendar years. No individual shall be eligible for immediate reelection, but shall be eligible after one year of non-service. [Am 5/22/84; Am 4/25/00, Eff 3/1/01; Am 10/29/02, Eff 3/1/03] | ||||
| (2) | The election shall be by mail ballot, as described in Bylaw 115, and shall be held in time to be reported at a regular meeting of the Representative Assembly or the Division in May. [Am 2/27/90, Rt 3/14/90] | ||||
| (3) | In an election, a voter shall have one vote for each member of the Committee on Committees to be chosen in the election. The voter may not cast more than one vote for any candidate. Those candidates receiving the largest number of votes will be declared elected, ties being decided by lot. | ||||
| (4) | Whenever a vacancy for a period exceeding twelve months exists in the membership of the Committee on Committees, it shall so report to the Vice Chair of the Division, who shall immediately issue a notice of election for the purpose of filling said vacancy for the remainder of the unexpired term. [Am 2/24/04]
If the earliest date of election would result in the position being unfilled for more than sixty days, the Vice Chair of the Division may request the Representative Assembly to appoint a replacement until the election is held. If no Representative Assembly meeting is to be held within thirty calendar days, the Vice Chair may request the Senate Council to appoint a replacement until the election is held. In making such appointments, the Representative Assembly or the Senate Council shall take into account the composition of the Committee on Committees, the results of the most recent regular election for the Committee, previous members of the Committee, and the spirit of Bylaw 185(B)(1). Any appointed member shall be eligible for election to the Committee at the end of his or her appointment, and the provisions of Bylaw 185(B)(1) with regard to immediate reelection shall not apply. [Am 2/24/04] | ||||
| (5) | Whenever an absence of a period of at least two months but not exceeding twelve months exists in the membership of the Committee on Committees, it shall so report to the Vice Chair of the Division, who may request the Representative Assembly to appoint a replacement for the period of absence. If no Representative Assembly meeting is scheduled to be held within thirty calendar days, the Vice Chair may request the Senate Council to appoint a replacement for the period of absence. In making such appointments, the Representative Assembly or the Senate Council shall take into account the composition of the Committee on Committees, the results of the most recent regular election for the Committee, previous members of the Committee, and the spirit of Bylaw 185(B)(1). Any appointed member shall be eligible for election to the Committee at the end of his or her appointment, and the provisions of Bylaw 185(B)(1) with regard to immediate reelection shall not apply. In case of absence expected to last more than one year, the position shall be declared vacant and filled as prescribed in Bylaw 185(B)(4). [Am 2/27/90, Rt 3/14/90, Am 2/24/04] | ||||
| (C) | Duties [Am 2/24/04] | ||||
| (1) | The Committee on Committees shall appoint the members and representatives, other than ex officio members and student representatives, of the other standing and special committees of the Division; and, in conformity with the Bylaws of the Division, shall designate the chair and vice chair of each. [Am 5/24/83, Rt 6/16/83] | ||||
| (2) | It shall report its appointments in accordance with Bylaw 160. | ||||
| (3) | In the manner described in Bylaw 115(C), the Committee on Committees shall nominate at least two candidates for each office which is to be filled in any Divisional election. | ||||
| (4) | It shall receive and act upon resignations from all Divisional committees and shall fill vacancies which occur in the standing and special committees other than the Committee on Committees. [See Bylaw 185(B)(4)] It shall report such appointments as soon as possible to the Office and the members of the Division. An individual appointed to fill a vacancy shall take office at once and serve for the full remaining term of the vacancy unless he or she resigns. [Am 5/25/76, Rt 6/21/76; Am 2/27/90, Rt 3/14/90] | ||||
| (5) | Members of the Divisional Committee on Committees shall be eligible to serve as members and chairs of other Divisional committees. | ||||
| (6) | It shall nominate faculty members for membership on Administrative committees. [En 5/23/95] | ||||
| (7) | It shall appoint one of its members to serve as the Division's member on the University Committee on Committees for a term not to exceed two years. [SBL 150] | ||||
| (8) | It shall nominate to the University Committee on Committees one Division member to each of the following Assembly of the Academic Senate committees to serve a term of not less than two and not more than four consecutive years as the Division's representative. This member shall be either the chair or a member of the corresponding Divisional committee. Members holding an administrative position higher than department chair may not serve as members of these committees. Department chairs may serve, with the exception of the University Committee on Academic Freedom, the University Committee on Academic Personnel, and the University Committee on Privilege and Tenure. [SBL128]
University Committee on Academic Freedom (UCAF) University Committee on Academic Personnel (UCAP) University Committee on Affirmative Action and Diversity (UCAAD) Board of Relations and Relations with Schools (BOARS) University Committee on Information Technology and Telecommunications Policy (ITTP) University Committee on International Education University Committee on Educational Policy (UCEP) University Committee on Faculty Welfare (UFW) Coordinating Committee on Graduate Affairs (CCGA) University Library Committee (UCOL) University Committee on Planning and Budget (UP&B) University Committee on Preparatory Education (UCOPE) University Committee on Privilege and Tenure (UP&T) University Committee on Research Policy (UCORP) | ||||
| (9) | It shall nominate to the University Committee on Committees Division members to serve as the Division's representatives on the University Editorial Committee and the University Committee on Rules and Jurisdiction as specified in those committees' establishing bylaws [see SBL 160, SBL 205]. | ||||
| Back to Bylaws Table of Contents | |||||
| 190. | Campus and Community Environment [En 5/27/75; Am 1/29/85] | ||||
| (A) | This committee shall consist of nine ordinary members of the Division. Insofar as possible, the members shall be chosen to fill staggered three-year terms. It shall also have one undergraduate student representative and one graduate student representative, who shall not have the right to vote. [Am 5/24/77, Rt 6/8/77; Am 1/29/85; Am 1/27/87; Am 11/21/89] | ||||
| (B) | This committee shall have the following duties: [Am 1/29/85] | ||||
| (1) | advise the Academic Senate and the administration on all physical planning and land-use aspects; propose, review and comment on recommendations regarding the UCSD Master Plan, its implementation and amendments; [En 11/21/89] | ||||
| (2) | study and make recommendations regarding the preservation and enhancement of the Park and open spaces, the development and utilization of buildings, land, transportation and parking facilities on the campus; and [Am 11/21/89] | ||||
| (3) | study and make recommendations regarding the utilization and development of the land, housing, transportation, commercial, recreational, and cultural facilities and institutions in the general vicinity of the campus. | ||||
| (C) | Six members of this committee, with the concurrence of the Chancellor, shall be designated as the faculty members of the Chancellor's Campus/Community Planning Committee. The other three members shall be official alternates for the six designated members of the Campus/Community Planning Committee and shall be invited to attend all its meetings. The chair of this committee shall serve as the co-chair of the Campus/Community Planning Committee. Whenever possible, the two committees will work as one to conduct their business and will make one report to the Chancellor and the Senate. [En 1/29/85; Am 11/21/89; Am 10/26/93] | ||||
| (D) | The committee may officially represent the Senate with respect to any of the areas within its charge subject to prior consultation with, and approval by, the Senate Council. [Am 2/27/90, Rt 3/14/90] | ||||
| Back to Bylaws Table of Contents | |||||
| 192. | Academic Information Technology [En 3/30/82; Am 11/30/99] | ||||
| (A) | This committee shall consist of nine members of the Division, plus the University Librarian, ex officio. The Director of Academic Computing Services, the Manager of Network Operations, the Director of Engineering Computing, the Associate University Librarian for Technology, and the Assistant Vice Chancellor of Administrative Computing and Telecommunications shall serve as consultants to the committee, without vote. It shall also have one research staff representative, one representative of the San Diego Supercomputer Center, one undergraduate student representative, and one graduate student representative, who shall not have the right to vote. One member shall serve on the University Committee on Information Technology and Telecommunication Policy [See Bylaw 185(C)(8) and SBL 155] [Am 5/24/83; Am 10/29/85; Am 5/22/90; Am 1/28/92; Am 5/23/95; Am 11/30/99; Am 11/04/03; Am 2/24/04] | ||||
| (B) | This committee shall review and make recommendations to the Chancellor and to the Division concerning policies governing the development and management of information technology for instruction, research, and for the needs of the campus a whole. | ||||
| (C) | In so far as possible, the faculty members appointed to the committee shall serve three-year staggered terms. Three of the nine faculty members appointed to the committee shall, with the concurrence of the Chancellor, also serve as the faculty representatives to the Technology Directions Committee. | ||||
| Back to Bylaws Table of Contents | |||||
| 194. | Distinguished Teaching [En 11/24/92; Am 4/25/00] | ||||
| (A) | This committee shall consist of seven ordinary members of the Division. It shall also have one undergraduate student representative and one graduate student representative, both of whom shall have the right to vote. [Am 4/25/00] | ||||
| (B) | This committee shall have the following duties: | ||||
| (1) | It shall solicit nominations for distinguished teaching awards, and present recommendations for recipients to the Representative Assembly, which shall accept or reject each recommendation: | ||||
| (a) | It shall recommend up to five Academic Senate members, three non-Senate faculty members, and three graduate students. | ||||
| (b) | For the award to Senate Members, the committee shall recommend up to four members of the Faculties of the undergraduate Colleges, no more than one from each of the following disciplinary areas: arts or humanities; engineering; natural sciences; and social sciences. The committee may recommend one additional member from among the faculties of the graduate and professional schools. [Am 4/25/00] | ||||
| (2) | It shall consider general policies that will enlarge the possibilities for distinguished teaching and consider ways to improve the quality of instruction, including methods of evaluation. | ||||
| Back to Bylaws Table of Contents | |||||
| 195. | International Education [Am 5/22/84; Am 1/28/92; Am 4/23/96] | ||||
| (A) | This committee shall consist of seven ordinary members of the Division, plus the Campus Directors of International Education and the International House (Eleanor Roosevelt College) Faculty (member) in-Residence, ex officio. It shall also have one undergraduate student representative and one graduate student representative, who shall not have the right to vote. One member shall serve on the University Committee on International Education [see Bylaw 185(C)(8) and SBL 165]. [Am 5/24/77; Rt 6/8/77; Am 10/26/82; Am 5/22/84; Am 5/27/86; Am 11/17/87; Am 10/27/92; Am 4/23/96; Am 2/24/04] | ||||
| (B) | The duties of the committee shall be the following: | ||||
| (1) | It shall represent the Division in all matters concerned with the Education Abroad Program. | ||||
| (2) | It shall represent the Division in all aspects of international education and exchange. [Am 5/22/84] | ||||
| (C) | The Executive Committee of the Committee on International Education shall consist of the Chair, Vice Chair, and ex officio members of the Committee on International Education. The Executive Committee shall have the following duties: [En 10/27/92] | ||||
| (1) | It shall act, in consultation with the staff of the Center for International Education, on those routine administrative matters which require faculty involvement. | ||||
| (2) | It shall formulate, for consideration of the Committee on International Education, policies and programs that will serve to better integrate international education into the campus academic programs. | ||||
| Back to Bylaws Table of Contents | |||||
| 200. | Educational Policy and Courses [Am 5/23/95; Am 2/24/04] | ||||
| (A) | This committee shall consist of nine ordinary members of the Division. It shall also have one undergraduate student representative and one graduate student representative, who shall not have the right to vote. One member shall serve on the University Committee on Educational Policy [see Bylaw 185(C)(8) and SBL 170]. Members of the committee shall serve as chairs of the CEP Subcommittee on Appeals for Students with Disabilities, the CEP Subcommittee on Grade Appeals, the CEP Subcommittee on Subject A Appeals, and the CEP Subcommittee on Undergraduate Courses of the Committee on Educational Policy and Courses. [Am 5/24/77; Rt 6/8/77; Am 4/26/94; Am 2/24/04] | ||||
| (B) | Duties | ||||
| (1) | The committee shall consider matters of educational policy referred to it by the President, the Chancellor at San Diego, or any committee or faculty or meeting of the Division. It shall report its deliberations to the referring agency and, as soon as possible, to the Division. | ||||
| (2) | The committee shall have the power to initiate recommendations to the Division concerning the educational policy and curriculum of any college, department, faculty, or institute wholly or partly responsible to the Division. In making these recommendations, the committee shall take cognizance of the Academic Master Plan for the University of California, San Diego. | ||||
| (3) | The committee shall have the authority, on behalf of the Division, subject to the provisions for appeal in Bylaw 155, to review and to approve or disapprove all new undergraduate programs and changes to existing programs in any department, interdisciplinary program, or equivalent unit wholly or partially responsible to the Division. Proposals for the establishment of a new degree title shall, however, be forwarded to the Representative Assembly for action. [En 4/25/95] | ||||
| (4) | The committee shall review the proposed undergraduate academic plan of a college and any proposed amendments to the undergraduate academic plan of a college. [An academic plan is a set of specifications covering educational philosophy, organizational structure, general education and distribution requirements, major fields or alternative modes of specialization, degree requirements, transfers among colleges, relation of undergraduate to graduate programs, use of facilities, and deployment of faculty.] The committee shall report its findings to the Division for such action as the Division wishes to take. Upon Divisional approval of the academic plan, or its amendments, its implementation shall be given over to the faculty of the college. All elements of the academic plan, including the curricula and courses which derive from it shall be subject to review by the committee. Final authority over courses, thus considered, will rest with the Division. [Am 5/25/76, Rt 6/9/76] | ||||
| (5) | The committee shall have the authority, on behalf of the Division, to conduct regular periodic reviews of all undergraduate programs. [En 4/25/95] | ||||
| (6) | The committee shall have the authority, on behalf of the Division, to review and to approve or disapprove all petitions from students for exception to the Regulations of the Academic Senate, including the Regulations of the San Diego Division. The committee may, under such guidelines as the committee shall from time to time establish, redelegate all or part of this authority to a committee consisting of the Provosts of the undergraduate colleges, and the Dean of Graduate Studies; provided, however, that the Committee on Educational Policy shall retain the authority to review petitions for exception to the regulations governing minimum credit-units and minimum GPA standards for graduation. The Provosts and the Dean shall submit to the Committee on Educational Policy an annual report summarizing all exceptions to the regulations granted during the preceding year. Decisions of the Provosts and the Dean may be appealed to the Committee on Educational Policy. Decisions of the Committee on Educational Policy shall be final, except that any three ordinary members of the committee, in dissenting from the majority, may require that the petition be forwarded to the Representative Assembly for final action. [En 4/25/95] | ||||
| (7) | The committee shall consider proposals for the establishment of new departments, schools, or Organized Research Units. [En 4/25/95] | ||||
| (8) | The committee shall perform the duties assigned to it by the Policy and Procedures for the Transfer, Consolidation, Disestablishment, and Discontinuance of Academic Programs and Units. [En 4/25/95] | ||||
| (9) | The committee may suspend or withdraw approval of undergraduate courses and University Extension courses which carry UCSD undergraduate degree credit. In taking these actions, it shall give full consideration to the views and conclusions of appropriate departments, faculties, programs, and faculty members. These actions shall be reported to the Division and may be appealed in accordance with Bylaw 155. [En 5/25/76, Rt 6/9/76] | ||||
| (10) | The committee shall supervise the Division's endorsement of publications dealing in any way with educational matters. The Division takes no responsibility for descriptions of courses, admission requirements, requirements for certificates, or requirements for degrees which do not appear in a publication currently endorsed by the Division. [Am 5/25/76, Rt 6/9/76] | ||||
| (11) | This committee shall supervise the application of the Regulation of the San Diego Division of the Academic Senate which requires a knowledge of American History and Institutions of all candidates for bachelor's degrees. [See SR 638 and SDR 600(E)] [Am 5/29/73, Rt 6/12/73; Am 1/21/86, Rt 2/10/86] | ||||
| Back to Bylaws Table of Contents | |||||
| 202. | CEP Subcommittee on Appeals for Accommodation of Students with Disabilities [En 4/26/94] | ||||
| (A) | This subcommittee shall consist of three ordinary members of the Division. The chair shall also serve as a member of the Committee on Educational Policy. | ||||
| (B) | This subcommittee shall consider appeals regarding the appropriate academic accommodation for students with disabilities, in accordance with the Policy on Students with Disabilities and Steps for Accommodation. | ||||
| (C) | As provided in the Policy on Students with Disabilities and Steps for Accommodation, decisions of this subcommittee may be appealed to the Senior Vice-Chancellor for Academic Affairs, whose decision shall be final. [Am 6/10/97] | ||||
| Back to Bylaws Table of Contents | |||||
| 205. | CEP Subcommittee on Grade Appeals [En 5/23/78] | ||||
| (A) | This subcommittee shall consist of two members of the Committee on Educational Policy and Courses (one of whom shall be chair) and one member of the Graduate Council. The subcommittee shall be appointed by the Committee on Committees to represent a broad range of disciplines. No member shall consider appeals involving a member of his/her department or equivalent unit. Another member of CEP or Graduate Council shall be appointed as an alternate for such appeals. [Am 4/25/95; Am 6/10/97] | ||||
| (B) | Duties | ||||
| (1) | This subcommittee shall consider appeals that a grade has been assigned based on non-academic criteria. If the allegations of the complainant are upheld, the subcommittee will effect a change of that grade in accordance with San Diego Division Regulation 502. | ||||
| (2) | This subcommittee shall consider appeals as allowed under paragraph D of the UCSD Policy on Integrity of Scholarship. [En 5/22/90] | ||||
| (3) | In its annual report, the subcommittee shall give a statistical summary of its actions to the Division. | ||||
| (C) | Decisions of the subcommittee shall be final, except that any member of the subcommittee may require the decision to be reviewed by the full Committee on Educational Policy, whose decision shall be final. [En 6/10/97] | ||||
| Back to Bylaws Table of Contents | |||||
| 207. | CEP Subcommittee on Subject A Appeals [En 4/26/94] | ||||
| (A) | This subcommittee shall consist of three ordinary members of the Division. The chair shall also serve as a member of the Committee on Educational Policy. | ||||
| (B) | This subcommittee shall consider appeals from students who have not satisfied the Subject A Requirement, in accordance with the policy approved by the Committee on Educational Policy and the Committee on Preparatory Education. | ||||
| (C) | The subcommittee shall promptly notify the Provost of the student's college of its decision. Decisions of the subcommittee shall be final, except that any member of the subcommittee may require the decision to be reviewed by the full Committee on Educational Policy, whose decision shall be final. [En 6/10/97] | ||||
| Back to Bylaws Table of Contents | |||||
| 210. | CEP Subcommittee on Undergraduate Courses [En 5/25/76] | ||||
| (A) | This subcommittee shall consist of three ordinary members. It shall also have one undergraduate student representative and one graduate student representative, who shall not have the right to vote. The chair shall also serve as a member of the Committee on Educational Policy and Courses. [Am 5/24/77, Rt 6/8/77] | ||||
| (B) | In the performance of its duties, the subcommittee shall give full consideration to the views and conclusions of appropriate departments, faculties, programs, and faculty members when matters related to their courses of instruction come before the subcommittee. The actions of the subcommittee may be appealed in accordance with Bylaw 155. The subcommittee shall have the following duties: | ||||
| (1) | It may grant, on behalf of the Division, final approval of proposed new undergraduate courses and proposed modifications of undergraduate courses. | ||||
| (2) | It may grant, on behalf of the Division, final approval of proposed University Extension courses which will carry UCSD undergraduate degree credit, and proposed modifications of those courses. | ||||
| Back to Bylaws Table of Contents | |||||
| 215. | (BALLOT) Executive and Policy [Repealed 2/27/90, Rt 3/14/90] | ||||
| 216. | Faculty Research Lecturer [En 10/26/82] | ||||
| (A) | This committee shall consist of five ordinary members of the Division. [Am 4/22/86] | ||||
| (B) | The committee shall solicit recommendations and nominate two members of the faculty or staff at San Diego whose research has made a significant contribution to the advancement of knowledge, who shall each present a public lecture on a topic of his or her choice. There shall be two such awards annually: one in the Arts/Humanities/Social Sciences and one in the Sciences. The nominations shall be made to the Representative Assembly or the Division no later than its final meeting in the spring term, and the lectures shall be presented during the following academic year. [Am 1/21/86; Am 2/27/90, Rt 3/14/90, Am 2/23/99] | ||||
| Back to Bylaws Table of Contents | |||||
| 217. | Faculty Welfare [formerly Bylaw 265, Am 5/25/82] | ||||
| (A) | This committee shall consist of six ordinary members of the Division and one emeritus member who are not officers of the Division. One member shall also serve on the University Committee on Faculty Welfare [see Bylaw 185(C)(8) and SBL 175]. [Am 10/16/84; Am 1/25/94; Am 2/24/04] | ||||
| (B) | This committee considers and reports in timely fashion to the Division and other agencies of the Senate and confers with and advises the Chancellor and campus administration agencies on matters concerned with the economic welfare of the faculty, such as salaries, benefits, insurance, retirement, housing, and conditions of employment. | ||||
| Back to Bylaws Table of Contents | |||||
| 218. | Faculty Welfare Subcommittee on Health Care [En 2/28/95] | ||||
| (A) | This subcommittee shall consist of three ordinary members of the Division. The chair shall also serve as a member of the Committee on Faculty Welfare. Any Divisional representative to the Faculty Welfare Task Force on the future of the UC Health Care Plans, or its equivalent, shall serve as an ex officio member of this subcommittee. [Am 5/20/08] | ||||
| (B) | The subcommittee shall report to the Committee on Faculty Welfare and shall be responsible for reporting on all health care matters of concern to members of the Division. In particular, it shall serve as the liaison between the Division and the various administrative bodies concerned with health care, and it shall monitor the introduction, implementation and effectiveness of all health plans offered on the campus. | ||||
| Back to Bylaws Table of Contents | |||||
| 220. | Graduate Council [See SBL 106] | ||||
| (A) | This committee shall consist of eleven ordinary members of the Division, including the Dean of Graduate Studies, ex officio, who may not be chair. It shall also have two graduate student representatives, who shall not have the right to vote. One member shall serve on the University Coordinating Committee on Graduate Affairs of the Academic Senate [see Bylaw 185(C)(8) and SBL 180]. [Am 5/24/77, Rt 6/8/77; Am 2/28/89; Am 2/24/04; Am 10/28/08] | ||||
| (B) | The Graduate Council of the San Diego Division shall have the authority entailed by the following obligations to the San Diego Division: [Am 5/23/95; Am 10/28/08] | ||||
| (1) | The council, with the prior approval of the Division, shall make recommendations to the Coordinating Committee on Graduate Affairs concerning (a) the establishment of new graduate degrees and (b) the qualifications of departments and groups of departments for initiating new programs leading to existing graduate degrees. The council shall obtain Divisional approval of any of these recommendations at a Division meeting. After obtaining Divisional approval, the Graduate Council shall transmit its recommendation to the Coordinating Committee on Graduate Affairs. If its recommendation is later altered or rescinded by an appeal under Bylaw 155(B) or by action at a Division meeting, the Graduate Council shall so report to the Coordinating Committee on Graduate Affairs. [Am 5/25/76] | ||||
| (2) | The council shall coordinate the procedures of the various departments and schools on the campus insofar as they relate to the conferring of degrees higher than the Bachelor's degree. | ||||
| (3) | The council shall set policy and standards for: | ||||
| (a) | Admission to graduate status in accordance with the provisions of the Academic Senate; | ||||
| (b) | Appointment of graduate students as Teaching Assistants, Teaching Fellows, Research Assistants, and recipients of University Fellowships; | ||||
| (c) | Appointment of postdoctoral scholars or their academic equivalent and for their enrollment by the Graduate Division.2 | ||||
| (4) | The council shall make recommendations to the Dean of Graduate Studies on the allocation of Graduate Division graduate student fellowship support funds to academic departments and programs. [Am 10/28/08] | ||||
| (5) | The council shall appoint committees in charge of candidates' studies, who shall certify for every candidate before he or she shall be recommended for a higher degree that the candidate has fulfilled the requirements of the University pertaining to that degree. | ||||
| (6) | The council shall supervise the conduct of public and other examinations for higher degrees. | ||||
| (7) | The council shall make final report to the Division concerning the conferring of graduate degrees. | ||||
| (8) | The council shall regulate in other ways the graduate work of the Division, with a view to the promotion of research and learning. | ||||
| (9) | The council shall report and make recommendations to the Division on matters pertaining to graduate work. | ||||
| (10) | The council shall advise the Chancellor of the San Diego campus at his request concerning relations with the educational and research foundations. | ||||
| (11) | The council shall limit, at its discretion, the study lists of graduate students who are employed. | ||||
| (12) | The council shall make rules governing the form of presentation and the disposal of dissertations. | ||||
| (13) | The council shall authorize and supervise all graduate courses of instruction in the Division. In carrying out this duty the Council shall maintain liaison with the Committee on Educational Policy and Courses of the Division. | ||||
| (14) | The council shall consider proposals for the establishment of departments, schools, and Organized Research Units. | ||||
| (15) | The council shall perform such duties as it is assigned by the Policy and Procedures on Transfer, Consolidation, Disestablishment, and Discontinuance of Academic Programs and Units. | ||||
| (16) | The council is responsible for conducting periodic reviews of existing graduate degree programs. | ||||
2 | For purposes of this legislation a postdoctoral scholar is one who: | ||||
1. | Has been awarded, or has completed requirements for a doctoral degree or foreign equivalent where at least three years of undergraduate study are prerequisite to admission to the graduate degree program, and | ||||
2. | Has been awarded a Fellowship or Traineeship or equivalent support for studies at the postdoctoral level, and | ||||
3. | Will pursue a program of research and training approved by a department or research unit and by the Dean of Graduate Studies. | ||||
The term "academic equivalent" refers to such appointments as Postgraduate Research-category who are in training status but not to interns and residents. Enrollment as a postdoctoral scholar is limited to a period not to exceed five years. | |||||
| Back to Bylaws Table of Contents | |||||
| 225. | Library | ||||
| (A) | This committee shall consist of seven ordinary members of the Division, including ex officio the University Librarian at San Diego, who shall not become chair. It shall also have one representative of the Librarians Association of University of California, one undergraduate student representative, and one graduate student representative, who shall not have the right to vote. One member shall also serve on the University Library Committee [see Bylaw 185(C)(8) and SBL 185]. [Am 5/24/77; Rt 6/8/77; Am 5/24/83; Am 2/24/04] | ||||
| (B) | The Library Committee shall have the following duties: | ||||
| (1) | It shall advise the President of the University and the Chancellor at San Diego regarding the administration of the Library at San Diego [see 105.2(f) of the Standing Orders of The Regents]. Such advice shall include recommendations concerning the Library budget, the formulation of Library policies, the allocation of space, and the apportionment of funds. | ||||
| (2) | It shall perform such other duties relative to the Library at San Diego as may be committed to the Division by proper authority. | ||||
| (3) | It shall provide liaison between the faculty and the Library administration in all matters of Library policy. | ||||
| (4) | It shall prepare and submit to the Division an annual report on financial problems, allocation of space, facilities for research in campus libraries, and any other matters within its jurisdiction. | ||||
| (5) | It shall participate in an advisory capacity to the Chancellor at San Diego and the President of the University preliminary to the appointment of the University Librarian. | ||||
| Back to Bylaws Table of Contents | |||||
| 228. | Planning and Budget [En 5/24/77; Am 2/24/04] | ||||
| (A) | This committee shall consist of seven ordinary members serving three year staggered terms. It shall also have one undergraduate student representative and one graduate student representative, who shall not have the right to vote. One member shall serve as chair of the Committee on Planning and Budget Subcommittee on Campus Budget. One member shall serve on the University Committee on Planning and Budget [see Bylaw 185(C)(8) and SBL 190]. [Am 3/24/81; Am 11/24/98; Am 2/24/04] | ||||
| (B) | This committee shall have the following duties: [Am 5/23/95; Am 11/24/98] | ||||
| (1) | It shall confer with and advise the Chancellor, other administrative agencies and the Senate on planning, budget, and resource allocations. | ||||
| (2) | It shall represent the Division on appropriate committees. | ||||
| (3) | It shall initiate studies in planning and budget matters and, if necessary to accomplish these studies, authorize establishment of ad hoc committees. | ||||
| (4) | It shall consider matters of long range academic planning and educational policy. | ||||
| (5) | It shall receive reports from the Committee on Planning and Budget Subcommittee on Campus Budget. | ||||
| (6) | It shall receive reports from, and maintain liaison with, the Committee on Educational Policy, the Graduate Council, and the Library Committee. | ||||
| Back to Bylaws Table of Contents | |||||
| 229. | Planning and Budget Subcommittee on Campus Budget [En 11/24/98] | ||||
| (A) | This subcommittee shall consist of four ordinary members of the Division with expertise in analysis of budgetary matters. The Committee on Committees shall appoint the subcommittee chair from among the members of the Committee on Planning and Budget, and appoint three members as follows: one member from a General Campus Department; one member of the School of medicine; and one member from the Department of SIO. Insofar as possible, the members shall be chosen to fill staggered terms that are not less than three years in length. | ||||
| (B) | This subcommittee shall have the following duties: | ||||
| (1) | It shall report to the Committee on Planning and Budget and shall be responsible for developing a substantive, long-term understanding of the campus budget and budget-setting processes. | ||||
| (2) | It shall represent the Committee on Planning and Budget on appropriate committees. | ||||
| Back to Bylaws Table of Contents | |||||
| 230. | Privilege and Tenure [Am 5/24/88; Am 5/22/90; Am 2/24/04] | ||||
| (A) | Membership. This committee shall consist of seven ordinary members of the Division, none of whom is an officer of the Division or an officer of the administration. In particular, the members shall not include the President of the University, the Chancellor at San Diego, the University Librarian, the Registrar, any Vice Chancellor, any Dean, Associate Dean or Assistant Dean, any Provost, any Department Chair, nor any Director. No two members should be from the same department. One member shall serve on the University Committee on Privilege and Tenure [see Bylaw 185(C)(8) and SBL 195]. [Am 4/28/92; Am 5/23/95; Am 2/24/04]. | ||||
| (B) | Jurisdiction. | ||||
| (1) | This committee shall advise the Chancellor at San Diego and the Division on general policies involving privilege or tenure of members of the Division. | ||||
| (2) | Grievance Cases | ||||
| (a) | Any member of the Academic Senate may complain to this committee that the member's rights or privileges have been violated. The committee may require that the complainant shall first exhaust all appropriate administrative avenues of redress. | ||||
| (b) | In cases of personnel review involving tenure, promotion, or reappointment, such complaints may be based only on allegations: (1) that the procedures were not consonant with the applicable rules and requirements of the University or any of its Divisions, and/or (2) that the challenged decision was reached on the basis of impermissible criteria, including -- but not limited to -- race, sex, or political conviction. The committee shall be empowered to determine the validity of the complaints under (1) or (2) but shall not be empowered to reevaluate the academic qualifications or professional competence of the complainant. | ||||
| (3) | Disciplinary Cases | ||||
| In cases of disciplinary action commenced by the administration against a member of the Academic Senate, or against other faculty members in cases where the right to a hearing before a Senate committee is given by Section 103.9 or 103.10 of the Standing Orders of The Regents, proceedings shall be conducted before this committee. | |||||
| (4) | Early Termination Cases | ||||
| In cases of proposed termination of a Senate or non-Senate faculty member before the expiration of the faculty member's contract, the faculty member may request a hearing before this committee. The committee shall conduct a hearing on the case to determine whether, in its judgment, the proposed early termination is for good cause and has been recommended in accordance with a procedure that does not violate the privileges of the faculty member. | |||||
| Procedures | |||||
| (C) | Extensions of Time Limits | ||||
| The Vice Chancellor for Academic Affairs and the chair of the Committee on Privilege and Tenure, on written mutual agreement, may grant a reasonable extension of any of the time limits designated in this Bylaw. | |||||
| (D) | Pre-Hearing Procedure in Grievance Cases | ||||
| (1) | A grievance alleging a violation of a faculty member's privilege or tenure should be filed with the Committee on Privilege and Tenure within 180 calendar days of the action or incident giving rise to the complaint. | ||||
| (2) | A panel of advisors is appointed each year by the Committee on Committees. A member of the panel may discuss the claim of violation of rights and privileges with the aggrieved Senate member and provide counsel on the appropriate procedure to be followed. Such advisors shall not serve as representatives of any complainant. | ||||
| (3) | Upon receipt of a complaint, the Committee on Privilege and Tenure should first determine, within forty-five (45) calendar days, whether or not the complaining Senate member has made out a prima facie case. A prima facie case shall be deemed established if the committee concludes that there is sufficient reason to believe that a right or privilege of the complainant may have been violated. Upon an appropriate showing of need by any party or on its own initiative, the committee may request files and documents under the control of the administration, including the complainant's personnel files and confidential documents contained therein. Such confidential documents shall remain confidential within the committee. | ||||
| (4) | The complainant shall have the right to appear before the committee. The committee may also ask other persons involved in the events that gave rise to the complaint, including the department chair, to appear for an informal hearing. | ||||
| (5) | If the committee determines that the complainant has not made out a prima facie case of violation of a right or privilege, it shall advise the complainant to that effect in a written communication stating the reasons for its conclusion. | ||||
| (6) | If the committee determines that the complainant has made out a prima facie case of violation of a right or privilege, the committee shall make an attempt to promote a settlement of the controversy between the complainant and the administrative officer, officers, or other persons concerned. If no settlement can be reached, the committee shall conduct a formal hearing, in accordance with the provisions set forth herein below under section 230(F). | ||||
| (E) | Pre-Hearing Procedures in Disciplinary Cases [En 4/27/76] | ||||
| (1) | Introduction | ||||
| These procedures shall be followed in all cases in which the imposition of discipline upon a member of the Academic Senate is sought because of an alleged violation of the Faculty Code (Appendix IV of the Manual of the Academic Senate). They are designed to meet the standards and requirements set forth in Academic Senate Bylaw 335 and Part III of the Faculty Code. The term "faculty member" in the following rules refers to members of the Academic Senate and those to whom the Standing Orders of The Regents give the right to a hearing before an Academic Senate committee. [All other officers of instruction are covered under Section 140 of the Academic Personnel Manual.] Types of discipline that may be imposed are listed in paragraph (F)(5) below. Except as herein provided, no discipline of any type shall be imposed on a faculty member except in accordance with these procedures. [Am 5/23/78] | |||||
| (2) | Filing a Complaint | ||||
| Complaints alleging conduct in violation of the Faculty Code, or the general rules and regulations of the University, may be initiated by any member of the University community. Except in unusual circumstances, complaints should be filed within 180 calendar days of the action or incident giving rise to the complaint. (Other time limits specified in procedures approved by the Academic Senate, e.g., sexual harassment, shall apply.) Complaints shall be filed with the Vice Chancellor for Academic Affairs (VCAA). Students, at their discretion, may file complaints either with the VCAA or the provost or dean of the college or school in which the student is enrolled. The provost or dean shall immediately transmit any complaints of misconduct received by them to the VCAA. | |||||
| (3) | Notice to Parties | ||||
| Within seven (7) calendar days of receiving it, the VCAA shall send a copy of the complaint, with the name of the accuser, to the faculty member charged. | |||||
| (4) | Probable Cause Investigation | ||||
| (a) | Investigating Party | ||||
| The VCAA shall designate, within fourteen (14) calendar days, an investigating officer to conduct a preliminary investigation of the allegations of faculty misconduct, wherever originating, to determine whether there is probable cause and, if so, to process the charges against faculty members in accordance with the provisions herein. At the same time that the VCAA designates an investigating officer to investigate the complaint, he or she shall notify the chair of the Panel of Counselors [see paragraph (5)(b) below] and the chair of the academic department of the accused faculty member. In accordance with Part III, section 7, of the Faculty Code, the chair of the panel shall participate in an advisory role in the investigation of the allegations. Except as provided in paragraphs (6) and (7), the VCAA shall not participate in such investigations or in the processing of charges against a faculty member. The Senate and the Administration may agree to have other forms of preliminary investigation conducted by the Administration stand in lieu of appointment of and investigation by an investigating officer (e.g., when the complaint alleges sexual harassment). [Am 5/23/95] | |||||
| (b) | Determination of Probable Cause | ||||
| The investigating officer shall determine, within thirty (30) calendar days, whether the complaint establishes probable cause. Probable cause is shown if a person of ordinary caution or prudence would be led to believe and conscientiously entertain a strong suspicion of a violation of the Faculty Code of Conduct, or the general rules and regulations of the University. Witnesses may be interviewed. [Am 5/23/95] | |||||
| (c) | Conference with the faculty member | ||||
| If the investigating officer intends to recommend to the VCAA that charges be filed, the investigating officer shall, before making such recommendation, notify the faculty member in writing of such intention, including any written statements in support of the charges. The faculty member shall be invited to reply within fourteen (14) calendar days to the allegations in writing and/or in a personal conference. The faculty member and the investigating officer may agree on an informal resolution at this point, rather than have a mediator involved. [Am 5/23/95] | |||||
| (5) | Mediation | ||||
| (a) | In the case where other investigative procedures are followed (e.g. sexual harassment), this section shall not apply. | ||||
| (b) | Panel of Counselors | ||||
| (i) | There shall be a Panel of Counselors consisting of faculty members. It shall have a chair and four to seven members appointed by the Committee on Committees and approved by the Chancellor. The chair shall, if feasible, be a former member of the Committee on Privilege and Tenure. The Panel shall contain at least two non-tenured faculty members. | ||||
| (ii) | The chair shall participate in an advisory role in the investigation of any complaints made against a faculty member [see paragraph (4)(a) above]. | ||||
| (iii) | The members of the Panel of Counselors shall serve as mediators in disciplinary cases as set forth in paragraph (5)(c) and (5)(d) below. The members do not normally meet as a group. | ||||
| (iv) | Members of the Panel of Counselors shall also serve as intermediaries required by the special procedures applicable when the Chancellor has invoked Section 626.4 of the California Penal Code or has imposed interim suspension with pay. These procedures are set forth in paragraph (G) below. | ||||
| (c) | Selection of a Mediator | ||||
| Following receipt of notification [see Section (E)(4)(c)], either the accused or the investigating officer may request via the chair of the Panel of Counselors [see paragraph (5)(b)] that a mediator from the Panel of Counselors be selected to aid in resolving differences between the parties through informal mediation. If the chair determines that the other party concurs in the request, he or she shall make such an appointment, in consultation with and with the approval of both parties, within seven (7) calendar days of receipt of notification. | |||||
| (d) | Confidentiality of Mediation | ||||
| In order to promote a free exchange of views, all aspects of the mediation shall be strictly confidential. Without limiting the foregoing: | |||||
| (i) | The mediator shall not disclose to either party any statements made to him or her by the other party without that other party's explicit consent; shall not make known any observations, conclusions, or recommendations he or she may have concerning the case to any person except the parties; and shall not discuss any aspect of the case with the chair or any members of the Committee on Privilege and Tenure or testify before said committee; and | ||||
| (ii) | The parties and their representatives shall not directly or indirectly make known to any other person any observations, conclusions, or recommendations submitted to any of them by the mediator. | ||||
| (6) | Informal Resolution | ||||
| In the following cases (a) and (b) only, discipline can be imposed on a faculty member by an explicit agreement between the faculty member and the Chancellor following the recommendation of the investigating officer. The recommendation shall be submitted to the Chancellor within thirty (30) calendar days following the appointment of the mediator, if one is appointed. The chair of the Panel of Counselors shall also have the right to submit a recommendation to the Chancellor on the basis of his or her participation in the investigation. [Am 5/23/95] | |||||
| (a) | The investigating officer and the faculty member may arrive at a mutually agreeable settlement of the facts and issues, and on the discipline, if any, to be imposed on the faculty member pursuant to the settlement. Such agreement must be recorded in writing and must be signed by all parties. This agreement may or may not involve the use of a mediator. [Am 5/23/95] | ||||
| (b) | A faculty member has the right to accept a proposed discipline, which may be agreed upon through mediation, without signifying agreement on the facts and issues alleged against him or her. [Am 5/23/95] | ||||
| (7) | Filing Charges with the Committee on Privilege and Tenure | ||||
| (a) | If the matter is not resolved by agreement, the investigating officer shall recommend to the VCAA that charges be filed with the Committee on Privilege and Tenure. The VCAA will ask an investigating officer to prepare the charges and submit them to the Committee on Privilege and Tenure within thirty (30) calendar days. The investigating officer will file the charges with the Committee on Privilege and Tenure and represent the University administration in any hearings held by the Committee on Privilege and Tenure. In this latter capacity, the investigating officer may be represented by the Office of the General Counsel. Once charges are filed, the VCAA shall have no further contact with the matter (unless he or she is called as a witness). No discipline may be imposed on a faculty member, other than by agreement [see paragraph (6)], without a prior hearing before the Committee on Privilege and Tenure, the procedure for which is provided herein. | ||||
| (b) | Contents of Charges | ||||
| The investigating officer shall prepare the charges, which shall specify the rule(s) violated and provide evidence of such violation. The charges shall then be filed with the Committee on Privilege and Tenure (hereinafter referred to as the "committee"). [Am 5/23/95] | |||||
| (c) | Service of Charges | ||||
| Upon receipt of the charges, the chair of the committee shall arrange to have a copy delivered within seven (7) calendar days to the faculty member or send it by mail to the member's last known place of residence and to the faculty member's department chair. The committee chair is required to arrange the service of the complaint so that written proof of its delivery is received. | |||||
| (d) | Answer and Notice of Hearing | ||||
| The faculty member shall have fourteen (14) calendar days from the date of receipt of the complaint in which to file an answer in writing to the committee, setting forth his or her position with respect to the conduct alleged. Upon receipt of the answer, or upon expiration of the fourteen-day period, the committee shall set a date for the hearing within sixty (60) calendar days. The defendant shall be given, either personally or by registered mail, at least ten (10) calendar days' notice of the time and place of the hearing. | |||||
| (8) | Pre-Hearing Conference | ||||
| With due notice, the hearing committee may, on the request of a party or on its own initiative, conduct a pre-hearing conference to clarify the procedures that will be followed in the hearing, at which time it may require the parties to define the issues, to outline their arguments, and to designate the witnesses they intend to call. This conference must take place within the sixty (60) day period specified in (E)(7)(d) above. [Am 5/23/95] | |||||
| (F) | Hearing and Post-Hearing Procedures | ||||
| (1) | Hearing Committee | ||||
| The committee shall appoint a hearing committee for each case. The hearing committee may be the Committee on Privilege and Tenure or may be composed of at least five members selected from the membership of the Committee on Privilege and Tenure and an appointed panel of Division members. At least two of the members shall be members of the Committee on Privilege and Tenure, one of whom shall be chair of the hearing committee. A quorum for the conduct of the hearing shall consist of a majority of the hearing committee, including at least one member of the Committee on Privilege and Tenure. No member of the hearing committee shall sit on a matter that involves a member of his or her department or equivalent unit. If any member of the Committee on Privilege & Tenure is disqualified for any reason from hearing the case prior to the pre-hearing conference, the hearing committee may be appointed at that time. | |||||
| (2) | Assistance | ||||
| The Committee on Privilege and Tenure may, in its discretion, request appointment of a qualified person or persons, with the approval of the Chair of the San Diego Division of the Academic Senate, to assist in the organization and conduct of the hearing. | |||||
| (3) | Participants | ||||
| Each party shall be entitled to be present at all sessions of the hearing committee when evidence is being received and to select a representative who may act as counsel. In order to preserve the confidentiality of the hearing, persons whose presence is not essential to a determination of the facts shall, as a general rule, be excluded from the hearing. | |||||
| (4) | Conduct of Hearing and Rules of Evidence | ||||
| (a) | Although the hearing need not be conducted as a legal proceeding, each party shall have the right to present its case or defense by oral or documentary evidence, to submit rebuttal evidence, and to conduct such cross examination as may be required for a full and true disclosure of the facts. | ||||
| (b) | The hearing need not be conducted according to the technical legal rules relating to evidence and witnesses. The hearing committee may, upon an appropriate showing of need by any party or on its own initiative, request files and documents under the control of the administration. In hearings on grievances or early terminations, the identity of sources of personnel evaluations, insofar as they are confidential, shall remain so within the hearing committee. The hearing committee may call witnesses not referred to in the complaint or answer. | ||||
| (c) | No evidence other than that presented at the hearing shall be considered by the hearing committee or have weight in the proceedings, except that notice may be taken of any judicially noticeable fact. Parties present at the hearing shall be informed of matters thus noticed; and each party shall be given a reasonable opportunity to refute such matters. On all disputed questions of fact, the party making an allegation which is disputed shall have the burden of proving it by a preponderance of the evidence. | ||||
| (5) | Sanctions | ||||
| Under Faculty Code, Part III, Section 12, the following disciplinary sanctions have been established: written censure; suspension (other than interim suspension with pay); demotion (in rank or salary step); dismissal from the employ of the University. Authority for imposing the first may be delegated by the Chancellor to the deans; authority for the second lies with the Chancellor and cannot be delegated. Authority for imposing the third and fourth upon non-tenured faculty lies with the Chancellor and cannot be delegated. Authority for imposing the third and fourth upon tenured faculty lies with The Regents, acting on the recommendation of the President. [Am 5/23/95] | |||||
| (6) | Record of Hearing | ||||
| The court-quality record of the proceedings will be made and the parties and their representatives shall have the right to a copy. The cost of the copy shall be assumed by the requesting party. [Am 6/10/97] | |||||
| (7) | Recommendation | ||||
| At the conclusion of the hearing, the hearing committee shall within thirty (30) calendar days make its findings of fact, conclusions supported by a statement of reasons based on the evidence, and recommendation, including its recommendation of sanction, if any, and forward these to the Chancellor, the parties in the case, the Vice Chancellor for Academic Affairs, the chair of the Divisional Committee on Privilege and Tenure, the chair of the University Committee on Privilege and Tenure, and the chair of the academic department of the faculty member. In its findings, the hearing committee should avoid naming faculty members not party to the case unless absolutely necessary. Any faculty member so named who may be affected by the findings should be allowed to comment before such findings are brought forward. [Am 1/25/94; 5/23/95] | |||||
| (8) | Confidentiality | ||||
| The findings, conclusions, recommendation, and record of the proceeding shall be confidential; the hearing committee may, however, authorize their release with the consent of the complainant in a grievance case, with the consent of the defendant in a disciplinary case, and with the consent of the faculty member involved in an early termination case. This proviso does not limit the actions of anyone other than the members of the hearing committee, the members of the Committee on Privilege and Tenure, and the officers and staff of the Academic Senate. | |||||
| (9) | Responses to Committee's Recommendation | ||||
| (a) | The investigating officer, the Vice Chancellor for Academic Affairs, or General Counsel as his or her representative, and the faculty member may each comment on the committee's findings and recommendation to the Chancellor within seven (7) calendar days from receipt thereof. After such comment has been considered, or, if there is no comment, after the expiration of such seven-day period, the Chancellor may impose the discipline, if any, recommended by the committee. If in the opinion of the Chancellor there are reasons which require a result different from that reached by the committee or a sanction different from that recommended by the committee, he or she shall prepare a written statement setting forth such reasons, and his or her specific objections, and return the case, with such statement, to the committee, transmitting a copy of the statement to the persons named in paragraph (F)(7). Within thirty (30) days after receipt of such statement, the committee shall reconsider the case, taking into account the reasons and objections of the Chancellor. On such reconsideration, the committee shall entertain argument by the parties, either orally or in writing, on any issues not presented at the first hearing. It shall not, however, revise its findings of fact except insofar as it determines that the reasons and objections of the Chancellor require additional findings of fact on issues not considered at the first hearing, in which case the committee shall receive evidence with respect to such matters. The committee shall then submit its findings and conclusions on reconsideration, which will be distributed in the same manner as the original findings and conclusions. The Chancellor shall then make his or her final decision, within fourteen (14) calendar days of receipt of the committee's final findings and recommendations, taking into account the committee's action on reconsideration. [Am 5/23/95] | ||||
| (b) | A comparable procedure shall be followed in any case in which the discipline in question can be imposed only by The Regents on recommendation of the President. | ||||
| (G) | Special Procedures to be Used When the Chancellor has Invoked Section 626.4 of the California Penal Code or has Imposed Interim Suspension | ||||
| (1) | By agreement with the Academic Senate, the Chancellor will invoke the penal law against trespass, denying a person access to the campus, only in the most extreme cases where no alternative action will adequately protect the University and its community. When Section 626.4 is invoked, the following procedures shall be followed: | ||||
| (a) | At the same time that the Chancellor or his or her designated representative informs the person that the statute has been invoked barring him or her from campus, the person shall also be informed that under special circumstances, he or she may enter the campus (to retrieve personal effects or to take care of urgent business related to laboratory or professional work or to collect evidence on his or her behalf) in the company of a member of the Panel of Counselors [see paragraph (E)(5)(a) above] or of some person acceptable to the administration. The counselor, or other person chosen, shall ensure that the person barred from campus under Section 626.4 does not abuse the privilege extended to him or her under this section. | ||||
| (b) | As soon as Section 626.4 has been invoked, the Chancellor or his or her representative shall prepare a written notice to be delivered, by hand or telegram, to the person barred from campus. The notice shall contain (1) a statement that the person is barred from campus with a specification of the length of time the prohibition will run, an explanation of the reasons for which the action has been taken under Section 626.4,(3) an explanation of the privileges (a) to come on campus in the company of a member of the Panel of Counselors to take care of urgent business and (b) to use a member of the Panel as an intermediary in dealings with the Chancellor and the administration (this section of the written notice shall also contain the name of the Panel's chair), and (4) the names of the chairs of the Academic Senate Committees on Privilege and Tenure and on Academic Freedom. | ||||
| (c) | The Chancellor's action under Section 626.4 does not constitute a disciplinary action under Regental and Academic Senate rules. Any attempt to impose discipline will proceed under the rules set out in paragraphs (E)(3) through (F)(11) above. | ||||
| (2) | Aside from the extraordinary authority given to the Chancellor under Section 626.4 of the Penal Code, he or she has the right to impose on any faculty member an interim suspension with pay. This action shall be taken to protect the University and its community from the alleged deleterious effects of a faculty member's behavior. To invoke an interim suspension is to charge a faculty member with a violation of the Faculty Code, and when such a suspension has been imposed, the following rules will be applied. | ||||
| (a) | The Chancellor or his or her representative shall inform the faculty member of his or her suspension with pay in writing delivered in person, by telegram, or by registered mail to the person's last known address. The notice of suspension shall contain (1) a statement of suspension and of its length, (2) an explanation of the reasons for which the suspension was imposed, (3) an explanation of the rights the faculty member has for gaining reinstatement of his or her privileges as a faculty member (4) notice of the availability of the Panel of Counselors, with a list of its current members, to act as intermediaries between the suspended person and the administration. | ||||
| (b) | Within five (5) working days of the suspension, the suspended person shall decide whether to ask the Committee on Privilege and Tenure to hold a hearing on the charges of misconduct underlying the Chancellor's action or to make an informal agreement with the Chancellor concerning disciplinary action to be taken. If the suspended faculty member fails to initiate discussions designed to come to an informal agreement with the administration [under the provisions of paragraphs (E)(4) through (E)(5) above] within the specified time period, the Chancellor shall immediately refer the matter to the Committee on Privilege and Tenure. The case shall then be treated under the provisions of paragraphs (E)(7) through (F)(8) above. | ||||
| (c) | Interim suspension with pay is not a disciplinary action under these rules. It is an action taken by the Chancellor pending disposition of his allegations that a faculty member has seriously violated and will most likely continue to violate the Faculty Code. | ||||
| (H) | Report to Division | ||||
| The Committee on Privilege and Tenure shall compile annually and submit to the Division a report describing its rulings and decisions during the previous year, and the grounds therefor. It shall also report the action taken by the administration in each case. This report shall not name the faculty members involved in any case or provide any more identifying detail than is required to fully inform the Division of the nature of the committee's actions and rulings. | |||||
| Back to Bylaws Table of Contents | |||||
| 235. | Research [Am 5/25/76; Am 4/23/96; Am 4/25/00; Am 1/29/08] | ||||
| (A) | This committee shall consist of ten ordinary members of the Division, including the chair and vice chair of the General Campus Subcommittee of COR, the chair of the Health Science Subcommittee of COR, the chair of the Marine Science Subcommittee of COR, the Divisional Representative to the University Committee on Research Policy (UCORP), and ex officio the Vice Chancellor for Research, none of whom shall serve as chair or vice chair. The Chair and Vice Chair of this committee shall normally be appointed for two-year staggered terms. The UCORP member shall normally serve for two years, not to exceed four years, after having served at least one year on the Divisional committee. [see SBL 200]. [Am 11/27/90; Am 4/25/95; Am 4/23/96; Am 4/25/00; Am 2/24/04; Am 1/29/08] | ||||
| (B) | This committee shall have the following duties: [Am 4/23/96] | ||||
| (1) | It shall review and make recommendations to the Administration and the Division concerning general policies pertaining to Organized Research. [En 11/27/90; Am 4/23/96] | ||||
| (2) | It shall review and make recommendations concerning proposals for and reviews of Organized Research Units. [En 11/27/90] | ||||
| (3) | It shall review and make recommendations concerning proposals for and reviews of University authorized research units. [En 11/27/90; Am 4/23/96] | ||||
| (4) | It shall formulate and report to the Division general policies, not otherwise provided for by University-wide policy, concerning the research activities on the San Diego campus that are supported by funds at the disposal of this committee or by extramural funding. [Am 4/23/96] | ||||
| (5) | It shall advise the Chancellor and report to the Division concerning budgetary needs for support of research in the Division. [See Bylaw 135] | ||||
| (6) | It shall make recommendations to the Chancellor, at his or her request, concerning the allocation among applicant San Diego Division members of any money made available. [Am 4/23/96] | ||||
| Back to Bylaws Table of Contents | |||||
| 236. | General Campus Subcommittee of the Committee on Research [En 4/23/96] | ||||
| (A) | This subcommittee shall consist of seven ordinary members of the Division from the General Campus. | ||||
| (B) | This subcommittee shall allocate funds within its purview to applicant Division members for the support of research and travel to attend scholarly meetings. | ||||
| Back to Bylaws Table of Contents | |||||
| 237. | Health Science Subcommittee of the Committee on Research [En 11/27/90; Am 4/23/96 (formerly Bylaw 236)] | ||||
| (A) | This subcommittee shall consist of five ordinary members of the Division from the School of Medicine. | ||||
| (B) | This subcommittee shall allocate funds within its purview to applicant Division members for the support of research and for travel to attend scholarly meetings. | ||||
| Back to Bylaws Table of Contents | |||||
| 238. | Marine Science Subcommittee of the Committee on Research [En 11/27/90; Am 4/23/96 (formerly Bylaw 237)] | ||||
| (A) | This subcommittee shall consist of three ordinary members of the Division from the Scripps Institution of Oceanography. | ||||
| (B) | This subcommittee shall allocate funds within its purview to applicant Division members for the support of research and for travel to attend scholarly meetings. | ||||
| Back to Bylaws Table of Contents | |||||
| 240. | Rules and Jurisdiction | ||||
| (A) | This committee shall consist of three ordinary members of the Division. | ||||
| (B) | The duties of this committee shall be the following: | ||||
| (1) | It shall prepare and report to the Division such changes and additions to the Bylaws and Regulations of the Division as may seem advisable. | ||||
| (2) | It shall review legislation proposed for adoption by the Division with a view to determining whether such legislation conflicts with the Bylaws and Regulations of the Academic Senate as a whole. | ||||
| (3) | It shall advise the Division regarding the scope of its jurisdiction and that of the Academic Senate as a whole. | ||||
| (4) | It shall determine the membership of the Division in accordance with these Bylaws. [En 5/25/76] | ||||
| (5) | It shall review the credentials of designated representatives to the Division to determine whether they have been selected in a representative manner. On the basis of that review it shall determine whether individual nominees may serve as representatives. [En 5/25/76] | ||||
| (6) | It shall hear appeals in accordance with Bylaw 155(B). [En 4/25/95] | ||||
| (7) | It shall make editorial and conforming non-substantive changes in the Bylaws and Regulations with regard to headings, cross-references, organizational titles, details of style, insertion and deletion of square bracketed editorial comments, and similar items, reporting all such changes to the organizations directly concerned, and reporting them to members of the Division. | ||||
| (8) | [SBL 144(B)] It shall edit and publish, at such intervals as may seem necessary, the Manual of the Division which shall consist of | ||||
| (a) | the Bylaws of the Division, | ||||
| (b) | the Regulations of the Division, | ||||
| (c) | such Appendices as the Division shall direct to be included, | ||||
| (d) | the Bylaws of Faculties and committees directly responsible to the Division. | ||||
| (9) | It shall recommend to the Division from time to time such changes in its organization as seem desirable. | ||||
| Back to Bylaws Table of Contents | |||||
| 242. | Senate Council [En 5/22/90; Am 4/29/08] | ||||
| (A) | This committee shall consist of the Chair and Vice Chair of the Division, who shall serve as chair and vice chair of this committee, and the chairs of the following committees: Academic Personnel, Admissions, Affirmative Action and Diversity, Campus & Community Environment, Committee on Committees, Educational Policy & Courses, Faculty Welfare, Graduate Council, Planning & Budget, Privilege & Tenure, and Research; the two senior Divisional Representatives to the Assembly of the Academic Senate; the immediate past Chair of the Division; two elected members to the Representative Assembly chosen by the Representative Assembly; and any members of the Academic Council from the UCSD campus. When, in accordance with Bylaw 25(B)(9), a former Chair of the Division serves as a member of the Program Review Committee, that individual shall be a member of this committee. [Am 10/23/90, Am 5/28/91; Am 4/29/08] | ||||
| (B) | Duties | ||||
| (1) | This committee shall oversee the business of the Academic Senate and shall consider issues of general interest to the faculty. It shall monitor and adjust the work of the Senate's committees, and shall advise the Chair of the Division about campus business. | ||||
| (2) | This committee shall determine the agenda for meetings of the Representative Assembly and the Division. Agenda items deemed non-controversial by unanimous consent may be placed on a Consent Calendar under Special Orders in the call. Approval of all business on the Consent Calendar requires a single unanimous vote. At the request of any Representative Assembly member, any such Calendar item must be deferred until consideration of new business. [Am 10/23/90; Am 5/23/95] | ||||
| (3) | This committee shall prepare the agenda for meetings of the Division. [Am 10/23/90] | ||||
| (4) | The Senate Council may act for the Representative Assembly in case of emergency. [Am 10/23/90] | ||||
| (5) | This committee shall appoint the Chair and Vice Chair of the Committee on Committees prior to the beginning of Fall Quarter each year [see Bylaw 185 (A)]. [En 5/23/95] | ||||
| (6) | This committee shall nominate two candidates for each vacancy of the Committee on Committees to be filled by election. [En 5/23/95] | ||||
| (7) | This committee shall perform any duties assigned to it by the Policy and Procedures on Transfer, Consolidation, Disestablishment, and Discontinuance of Academic Programs and units. [En 5/23/95] | ||||
| Back to Bylaws Table of Contents | |||||
| 244. | Senate-Administration Council [En 5/22/90; Am 1/23/07; Am 4/29/08] | ||||
| (A) | This committee shall consist of the Chair of the Division and the Chancellor, who shall serve as co-chairs of the committee, the Vice Chair of the Division, who shall serve as vice chair of the committee, the chairs of the following committees: Academic Personnel, Admissions, Affirmative Action and Diversity, Campus & Community Environment, Committee on Committees, Educational Policy & Courses, Faculty Welfare, Graduate Council, Planning & Budget, Privilege & Tenure, and Research; any members of the Academic Council from the UCSD campus; the immediate past Chair of the Divistion; the Vice Chancellors for Academic Affairs, Business Affairs, External Relations, Health Sciences, Marine Sciences, Research, Resource Management & Planning, and Student Affairs; and the Dean of Graduate Studies. When, in accordance with Bylaw 25(B)(9), a former Chair of the Division serves as a member of the Program Review Committee, that individual shall be a member of this committee. [Am 5/28/91; Am 10/26/93; Am 11/22/94; Am 1/23/07; Am 4/29/08] | ||||
| (B) | This committee shall facilitate cooperation between the Academic Senate and the administration. | ||||
| Back to Bylaws Table of Contents | |||||
| 245. | Student Affirmative Action [Am 1/27/87; Repealed 10/26/99, See Bylaw 177] | ||||
| Back to Bylaws Table of Contents | |||||
| 250. | Preparatory Education [Am 5/22/84; Am 12/3/91; Am 10/24/00; Am 2/24/04] | ||||
| (A) | This committee shall consist of five ordinary members of the San Diego Division. It shall also have one undergraduate student representative and one graduate student representative, who shall not have the right to vote. Representatives from the English as a Second Language Program (ESL), the Office of Academic Support and Instructional Services (OASIS), and the Subject A Program may serve as consultants, without vote, at the request of the committee. One member shall serve on the University Committee on Preparatory Education [see Bylaw 185(C)(8) and SBL 192]. [Am 5/24/77; Rt 6/8/77; Am 5/22/84; Am 5/28/85; Am 12/3/91; Am 4/28/92; Am 10/24/00; Am 2/24/04] | ||||
| (B) | The duties of the committee shall be the following: [Am 5/22/84] | ||||
| (1) | It shall monitor academic aspects of preparatory and remedial education. | ||||
| (2) | It shall conduct periodic reviews and evaluations of preparatory and remedial education. | ||||
| (3) | It shall initiate proposals for establishment, evaluation and termination of preparatory and remedial education. | ||||
| (4) | It shall supervise the implementation of the Regulations of the Division and the Senate [SR 636] concerning Subject A. | ||||
| (5) | It shall report on preparatory and remedial education to the Division and other Senate agencies. | ||||
| Back to Bylaws Table of Contents | |||||
| 255. | Undergraduate Scholarships and Honors | ||||
| (A) | This committee shall consist of eight ordinary members of the Division and ex officio the Vice Chancellor for Student Affairs, who shall not be chair. It shall also have two undergraduate student representatives, who shall not have the right to vote. [Am 5/24/77, Rt 6/8/77; Am 1/29/02] | ||||
| (B) | The members of the Committee on Undergraduate Scholarships and Honors shall be apportioned by discipline as follows: two members for any of the biology sections; two members from any of the engineering departments; one member from any of the fine arts departments; one member from any of the humanities departments; one member from any of the social departments. Members will ordinarily serve a two or three-year term and half of the membership will be retained each year. The chair will be a member who is serving for the second or third year. [Am 1/29/02] | ||||
| (C) | It shall be the duty of this committee to recommend to the President, through the Chancellor at San Diego, the awarding of undergraduate scholarships, including competitive awards, according to the terms of the various foundations, subject to such conditions as the Division and the University Committee on Educational Policy may prescribe. The committee shall also establish minimum standards for undergraduate honors, shall remind the colleges and schools at appropriate times during the academic year of the program of awards of undergraduate honors, and shall ascertain that each college and school fulfills its obligations under that program. [See SR 640] | ||||
| Back to Bylaws Table of Contents | |||||
| 260. | Extended Studies and Public Service [Am 1/28/92] | ||||
| (A) | This committee shall consist of seven members of the San Diego Division, and the Associate Vice Chancellor for Extended Studies and Public Service, ex officio. [Am 1/28/92] | ||||
| (B) | The duties of this committee shall be the following: [Am 1/28/92] | ||||
| (1) | University Extension | ||||
| (a) | It shall advise the Chancellor and the Dean of the University Extension on the San Diego campus on any matters referred by them to the committee. | ||||
| (b) | It shall initiate recommendations to the Chancellor and the Dean of University Extension on the San Diego campus concerning the functions and the educational and related budgetary and personnel policies of University Extension. | ||||
| (c) | It shall serve as an advisory committee of the Division to consult with the Chancellor and the University Dean of University Extension regarding the appointment of the Dean of University Extension. | ||||
| (d) | It shall advise the Dean of University Extension on the San Diego campus and the departments, colleges, and Graduate Division at San Diego with respect to the following: | ||||
| (i) | establishment, continuance, and discontinuance of Extension programs, | ||||
| (ii) | criteria for appointment and retention of Extension teaching staff, | ||||
| (iii) | policy concerning acceptance of financial support for Extension programs from sources outside the University, | ||||
| (iv) | establishment of requirements for admission to Extension courses yielding credit toward an academic degree, | ||||
| (v) | coordination, in such respects as it may deem advisable, of the relations of University Extension on the San Diego campus with the San Diego Division. | ||||
| (2) | Summer Session | ||||
| (a) | It shall advise the Chancellor and the Director of Summer Session on the San Diego Campus on any matters referred by them to the committee. | ||||
| (b) | It shall initiate recommendations to the Chancellor and the Director of Summer Session concerning the functions, the educational policies, and resource issues of Summer Session. | ||||
| (c) | It shall advise the Director of Summer Session and the departments, colleges, and graduate and professional schools with respect to the following: | ||||
| (i) | establishment, continuance, and discontinuance of Summer Session programs, | ||||
| (ii) | criteria for appointment of Summer Session instructors, | ||||
| (iii) | establishment of requirements for admission to Summer Session courses for those not regularly admitted to a UC campus. | ||||
| (3) | Public Service Programs | ||||
| (a) | It shall advise the Associate Vice Chancellor for Extended Studies and Public Service on the following: | ||||
| (i) | educational programs serving special interest populations, | ||||
| (ii) | low-power television station, | ||||
| (iii) | public service programs. | ||||
| (4) | It shall review the annual report of the Associate Vice Chancellor for Extended Studies and Public Service, and submit an annual report and such interim special reports as it may deem advisable to the San Diego Division. | ||||
| (5) | It shall consider such other matters as are referred to it by the Academic Senate or the administration. | ||||
| Back to Bylaws Table of Contents | |||||
| 265. | University Welfare [Replaced By Committee on Faculty Welfare -- See Bylaw 218.] | ||||
| Back to Bylaws Table of Contents | |||||
 |
 |