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General Campus Grant Funding

Travel to Scholarly Meetings

Application Forms

The General Campus Research Grant Committee is pleased to solicit applications for travel to scholarly meetings. Applications may be submitted any time and will be reviewed periodically throughout the year, funds permitting. Funds will not be awarded retroactively.

Applications may be submitted anytime but must be received prior to the conference date.

Application Process

PDF and Word applications are available on this page.

  • A copy of the acceptance of the paper on the program or a copy of the program must accompany the request. If paper acceptance is still pending at the time of submission, travel support may be tentatively approved, but funds can only be released upon receipt of the necessary documents.
  • If partial support is available from other sources, this information must be provided upon submission of the application (question #4).
  • Incomplete or undocumented applications will not be considered.

Combine your travel application and a copy of the program listing your participation into a single PDF file and email it to mnull@ucsd.edu.

PLEASE NOTE: It is imperative that if other sources of funding are available for travel expenses, those sources be utilized first.

Please contact Michelle Null (mnull@ucsd.edu, extension x42130) if you have any questions.

Eligibility Information

Awards for airfare expenses for travel to national and international conferences or symposia are made to Academic Senate members who are presenting papers on their research or who are organizing and presiding over one or more sessions in the meeting. For workshops and other ad hoc meetings of prominent members of the academic community that are not sponsored by a continuing Professional Society, the applicant should provide a short explanation of the scholarly goals of the meeting.

Awards may be made for the purpose of presenting works of art or creative expression at important public events, e.g., festivals, but only for the initial presentation thereof.

Preference will be given to presentation of papers/works of art in well-established conferences, symposia, or festivals with fairly substantial attendance (e.g. those sponsored by professional societies/associations). Only the presenting author or session organizer/presider may apply for a travel award.

Guidelines

Only one trip per fiscal year (July 1-June 30) for any Senate member will be awarded. There is no limit to the number of travel awards faculty may receive over a period of years.

Eligible covered items:  the award may cover a standard economy airfare ticket, reasonable associated service fees, additional costs necessary to reserve a standard economy seat (window, aisle, or middle) in advance, use of an overhead storage bin, Wi-Fi connection for work purposes, and costs necessary to check one piece of luggage. Air travel should be booked at a reasonable time in advance of travel to help reduce costs; expenses beyond those of a reasonable advance-purchase airfare will not be covered. No payment will be approved towards a first or business class ticket.

  • Domestic: Awards are made for 75% of the actual costs of the eligible covered items described above not to exceed a maximum award of $600.  (e.g., where actual eligible covered costs are $400, the award will be $300; for $800 or more of actual eligible covered costs, the award will be the maximum of $600). Costs of upgrades (including, for example, costs for upgrades such as extra legroom or amenities, premium economy, etc.) beyond the eligible covered items described above must be paid by the traveler or from other sources.  If any eligible covered items such as a checked bag, Wi-Fi, or use of overhead storage bins are not included in the airfare quotation, the travel grant application must include additional documentation (for instance, from the airline web site) of the costs involved for each such item and calculate a total cost based on an itemization of charges. Travel to Mexico and Canada are awarded under domestic travel policies.
  • Foreign: Awards are made for 75% of the actual costs of the eligible covered items described above not to exceed a maximum award of $1500.  (e.g., where actual eligible covered costs are $1000, the award will be $750; for $2000 or more of actual eligible covered costs, the award will be the maximum of $1500). Costs of upgrades (including, for example, costs for upgrades such as extra legroom or amenities, premium economy, etc.) beyond the eligible covered items described above must be paid by the traveler or from other sources.  If any eligible covered items such as a checked bag, Wi-Fi, or use of overhead storage bins are not included in the airfare quotation, the travel grant application must include additional documentation (for instance, from the airline web site) of the costs involved for each such item and calculate a total cost based on an itemization of charges.  These funds are not restricted to the use of U.S. carriers.

Use of Funds

  1. Cost of side trips unrelated to the conference funded will be deducted.
  2. Canceled trips must be reported promptly to allow for redistribution of funds.
  3. Policy and Procedure Manual References: Travel: 365-1 through 365-7 & 365-12.