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APPLICATION DEADLINE:
January 15, 2010
March 31, 2010
 Academic Senate: San Diego Division
General Campus Subcommittee on Research


TO:

MEMBERS OF THE ACADEMIC SENATE - GENERAL CAMPUS

RE:

CALL FOR APPLICATIONS TO FUND TRAVEL TO SCHOLARLY MEETINGS --- FY 2009/10
The General Campus Subcommittee on Research is pleased to solicit applications for Travel to Scholarly Meetings. Applications may be submitted anytime prior to the deadline date and will be reviewed periodically throughout the year, funds permitting.
 

HOW TO APPLY:

Applications are available in Word Format or Adobe PDF Format.
  • A copy of the acceptance of the paper on the program or a copy of the program must accompany the request. If paper acceptance is still pending at the time of submission, travel support may be tentatively approved, but funds can only be released upon receipt of the necessary documents.
  • If partial support is available from other sources, this information must be provided upon submission of the application (question #3).
  • Incomplete or undocumented applications will not be considered.
Submit your travel application and a copy of the program listing your participation by one of the following methods:
  • via campus mail addressed to Michelle Null, Mail Code 0002
  • hand deliver to the Academic Senate Office, Building 214 University Center:  Directions to Senate Office
  • electronically via email to mnull@ucsd.edu
  • by FAX to the attention of Michelle Null at x44528
 
PLEASE NOTE: It is imperative that if other sources of funding are available for travel expenses, those sources be utilized first since the Subcommittee's travel budget over the past recent years has only been able to support approximately one-third of the general campus faculty requests.
 

ELIGIBILITY:
Awards for airfare expenses for travel to national and international conferences or symposia are made to Academic Senate members who are presenting papers on their research or who are organizing and presiding over one or more sessions in the meeting.
 
Awards may be made for the purpose of presenting works of art or creative expression at important public events, e.g., festivals, but only for the initial presentation thereof.
 
Preference will be given to presentation of papers/works of art in well-established conferences, symposia, or festivals with fairly substantial attendance (e.g. those sponsored by professional societies/associations).  Only the presenting author or session organizer/presider may apply for a travel award.
 

GUIDELINES:
Only one trip per fiscal year (July 1-June 30) for any Senate member will be awarded. There is no limit to the number of travel awards faculty may receive over a period of years.
 
No service fees will be covered; therefore, applicant may use any means to book travel.
 
  1. Domestic:  Domestic: Awards are made for the lowest published air coach fare. Ceilings are $500 for the Eastern/Atlantic time zone, $350 for the Central time zone (including the states of Washington, Oregon, Hawaii & Alaska) and $250 for the Mountain/Pacific time zones. Travel to Mexico and Canada are awarded under domestic travel policies.

  2. Foreign:  Foreign: Foreign travel will be supported at 75% of the lowest published fare or of the actual fare, whichever is lower. Awards will not exceed $1000.00. Airfares are only valid on the lowest fare and no payment will be made on first class or business class tickets. Written quotation/itinerary from travel agency, airline, or internet is required for foreign travel.  These funds are not restricted to the use of U.S. carriers.

USE OF FUNDS:

  • Cost of side trips unrelated to the conference funded will be deducted.
  • Where airfare is covered by other sources, lodging and conference fees will be reimbursed, with receipts, up to the limits listed above.
  • Canceled trips must be reported promptly to allow for redistribution of funds.
  • Policy and Procedure Manual References: Travel: 365-1 through 365-7 & 365-12.
 
Please contact Michelle Null, Academic Senate Office, (858) 534-2130, if you have any questions.
 
  Eduardo Macagno, Chair
General Campus Subcommittee
Academic Senate, Committee on Research
 
 
 
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